提前咨询计划中的缺勤

Dear [Attendance contact],

We are considering an absence for [Child's name], [Year/class], from [start date] to [end date] because of [brief reason]. Before finalising arrangements, could you explain the school's request process and any information or forms needed? Please also advise whom we should contact about the effect on learning or scheduled activities. We understand that this message does not itself confirm approval or determine how the absence will be recorded.

Kind regards,
[Parent's name]